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For GTA wholesalers & distributors
Your ERP. Your rules.
Orders, inventory, purchasing, e-commerce and AI reporting — built around how your team actually works. Runs alongside QuickBooks, or replaces it when you're ready.
Free 30-minute call · No obligation
Purchasing automation
From purchase order to payment.
Purchase orders, approvals, invoice matching and payment release, every step tracked and nothing retyped.
PO generated → approval workflow → invoice processing → payment released.
Sample data — all names and figures are fictional.
Multi-warehouse inventory
Every location. One view.
Receive, transfer and fulfil across your warehouses, and see which one is running full before it becomes a problem.
Three warehouses (Toronto, Markham, Mississauga) with capacity and a live activity feed.
Sample data — all names and figures are fictional.
Reporting
Ask for the numbers you need.
Reports and dashboards built on your own data. The example here is a simulated demo with pre-scripted answers.
A question about Q2 revenue by GTA region, answered with a bar chart.
Sample data — all names and figures are fictional. Simulated demo — responses are pre-scripted.
Our products
Software we build and run ourselves.
AI lead finding
Aston Link
Aston Link finds GTA businesses on Google Maps, reads each website, scores how well it fits your customers, and drafts a personal first email only for the good fits. You approve every email, and it's sent from your own mailbox.
For GTA wholesalers, distributors and importers.
Visit astonlink.caSound familiar?
Orders arrive by phone, email and WhatsApp.
Invoices are typed up from memory.
Customer prices live in one person's head.
When that person is away, orders slow down.
There's a simpler way: one system, built around how your team already works.
What we do
Four ways we help.
Four kinds of work, all for businesses that have outgrown spreadsheets and retyping.
ERP for distributors
Order entry, quotations, inventory, purchasing and reports for wholesalers and distributors, in one system.
Learn moreOracle APEX apps
Internal tools, portals and reports built on Oracle APEX, quickly and properly.
Learn moreWooCommerce
WooCommerce stores set up, extended and connected to your stock and pricing.
Learn moreCustom systems & integrations
Integrations between the systems you already use, and the pieces that are missing.
Learn moreAlready on QuickBooks Desktop?
Two paths. We'll help you choose.
We decide together which makes more sense for your business, during a free 30-minute call.
QuickBooks Desktop and Aston ERP side by side: customers, orders and products synced through the QuickBooks Web Connector.
Sample data — all names and figures are fictional.
Add ERP modules on top
Your accounting stays in QuickBooks Desktop. We add an operational layer around it: order management, inventory, warehouses and reporting.
- Low migration risk
- Faster to put in place
- Keep your existing data
Move beyond QuickBooks
When QuickBooks Desktop can no longer keep up, we help you move to a full ERP platform, with data migration, workflow redesign and staff onboarding.
- Multiple warehouses
- Deeper reporting
- Room to grow
Planning your move off QuickBooks Desktop?QuickBooks Desktop is no longer sold to new subscribers in Canada. Start planning now and move at your own pace, bringing your data with you.
Plan ahead →The short version
Simple, flat, and quick to start.
15business days from signed agreement to go-live, for most setups
$99a month, flat: hosting, maintenance and support
$0per-user fees, however many of your staff use it
How we work
We listen first. Then we build.
Free call
Thirty minutes on how you work today. If we're not the right fit, we'll tell you.
Workflow Checkup
We map your orders, quotes and invoices, and find where time and errors go.
Build
Most setups are delivered within 15 business days. You review, give feedback and approve before go-live.
Support
The monthly fee covers hosting, maintenance and support, straight from the people who built it.
Pricing
Start with what you need. Grow from there.
Every engagement starts with understanding your current workflow.
Workflow Checkup
CAD $199 one-time
We review how you take orders, quote and invoice around QuickBooks Desktop today, and map out a practical path forward.
What's included
- Review of your current workflow
- Where time and errors go
- Improvement recommendations
- Whether to keep QuickBooks or move beyond it
Sales Workflow Setup
From CAD $899 + $99 / month
An order entry and invoicing system built around how your business actually operates.
What's included
- Order entry workflow
- Customer and product lookup
- Invoicing and discount rules
- Basic reports
- Delivered in 15 business days
Internal Sales Assistant
From CAD $1,299 + $99 / month
For businesses with repeat customers: less retyping, faster orders, fewer mistakes.
What's included
- Everything in Sales Workflow Setup
- Each customer's order history
- Frequently ordered items
- Recent prices at a glance
- Draft orders prepared for you to check
Prices in Canadian dollars, plus applicable taxes. Every package is tailored to your business; the setup fee is one-time. The monthly fee covers hosting, maintenance and support. No per-user fees.
FAQ
Common questions.
Straight answers about how we work and what to expect.
How long does setup take?
Most setups are delivered within 15 business days from the time you sign. We handle the build; you review, give feedback and approve before go-live.
How is it priced?
A one-time setup fee, then a flat $99 a month that covers hosting, maintenance and support. There are no per-user fees.
Do my staff need technical training?
No. The system is built around how your team already works. If they can use a web browser, they can use it, and we walk through it with you before handoff.
Do we need IT staff to run it?
No. We host and maintain the system for you. Your team logs in from a browser; there are no servers for you to look after.
Do I have to replace QuickBooks?
No. Our systems can run alongside QuickBooks Desktop: you keep QuickBooks for accounting, and we improve everything around it, from order entry and customer lookup to invoicing and daily workflow. When you're ready to move beyond it, we can help with that too.
Can we bring our data from QuickBooks?
Yes. We import your customers, items and the history you need from QuickBooks Desktop and other common formats, so you don't start from scratch.
What happens after go-live?
You contact us directly when something breaks or you need a change. No ticket queues and no outsourced support.
Let's look at your workflow.
A free 30-minute call. No pitch, no obligation: we'll tell you honestly whether we can help.